Willamette University Student Handbook INDEX Administrative Offices Associated Students of Willamette University ..... 9 Counselor on Religious Life 8 Dean of the College of Law 8 Dean of the College of Liberal Arts r 8 Dean of the College of Music 8 Dean of Students 6 Dean of Women 6 Director of Admissions 9 Financial Vice-President 1 Library 9 President of the University 6 Publicity and Alumni Association 9 Registrar, 9 Veterans Administration 10 Absense Excuses for Classes 16 Advisers 12 Attendance Regulations 14 Automobiles 50 Bulletin Boards 50 Changing Courses 12 Chapels 17 Chresto Cottage 34 Committee on Scholarship and Petitions - 17 Discipline 35 Eating Off Campus 51 Employment 50 Examinations 19 Fraternities 25 Eligibility for Initiation 27 Permission to Initiate 27 Purposes 28 Freshman Glee "Bet Day" 52 Grades. 18 Gymnasium 33 Health Service. 22 Housing Approved Quarters 37 Board and Room Payment 48 Closure of Halls During Vacations 48 Conduct in Men's Living Units 46 Conduct in Women's Living Units 41 General Regulations 37 Housemothers 39 Married Students 38 Residence in Fraternity Houses and Men's Dor Dormitories mitories 39 Residence in Sorority Houses and Women's Dor Dormitories mitories 38 Sunday Dancing 48 Illnesses 24 Library Procedures 20 Music Hall 34 Probation 19 Scholarship Rules 19 Social Activities Chartering New Organizations on Campus 29 Eligibility for Holding Office on Campus 32 Eligibility Lists 32 Rules Governing Social Affairs 30 Social Calendar for Scheduling Events 29 Sponsors for Social Events 30 Sororities Eligibility to Initiate 27 Permission to Initiate™.... 27 Purposes ... 25, 26 Student Affairs Committee 30 Student Conduct 35 Student Load 13 Waller Hall 33 FORWORD This booklet has been prepared in an effort to bring together under one cover information pertain pertaining ing to the social and academic life of Willamette University. As such, it has been compiled in order that students and faculty may have easy reference to the statement of the customs, rules, and pro procedures cedures of the university. Every student is held res responsible ponsible for knowledge of the material contained in this booklet. The student should also become familiar with the rules and constitution of the Asso Associated ciated Students of Willamette University. Democratic living is a privilege, and like all pri privileges vileges carries responsibilities with it. While in a democracy, it is assumed that for the most part the individual's moral integrity and character is such that he is able to discipline himself, thereby not requiring the need for countless rules and laws imposed by a central authority; still there is also need for some common customs, regulations, and procedures in order that harmonious relationships may be maintained between the various members of the group so that the rights of all may be protected. The purpose of this booklet is to assist the student in promoting true democratic living. 6 Where to Get That Information PRESIDENT'S OFFICE The President of the University is responsible to the Board of Trustees for the administration and management of all the affairs of the University. The President confers with the various administrative officers on policy in major problems. While the responsibility for student affairs is delegated to other administrative officers the President's office is always open to students for counselling and advice. BUSINESS OFFICE All University business is handled through these officers. As such their work includes the arrange arrangement ment with students for special payments of their accounts, the issuance of student loans, the general care of the grounds and equipment, the handling of room deposits and students accounts and the general supervision of the student payroll. These offices stand ready to assist students with business services which will improve the educational, including the extra-curricular, program of the stu students dents of the University. OFFICE OF THE DEAN OF STUDENTS The ambition of the Dean of Students is to become acquainted with every student on the campus so as to be of best service to all. Counseling on personal matters, the administration of vocational tests and other inventories, the providing of housing, both on and off campus for students, guidance and assistance 7 to the social groups of the campus, helping those needing part-time employment find work, supervision of the counseling and advisory system, the adminis administration tration of attendance records, are some of the ser services vices provided. Students will want to form the habit if dropping into the office for a friendly chat or for advice when they run up against some difficult problem. OFFICE OF THE DEAN OF WOMEN The Office of the Dean of Women at Willamette University is for the purpose of assisting individual students in any way they may need help to develop group life and a fine cooperative spirit among women students. The Dean of Women knows about scheduling of meetings and social events, use of Chresto Cottage and of Waller Hall, personal counseling of women students, functioning of all women's organizations, part-time employment for women; has knowledge of and approves off--campus housing and student resi residences dences for women, maintains a file of existing clubs, societies, and other duties and responsibilities too numerous to mention. All social events by any campus group must be scheduled through the Dean of Women's office several days in advance. OFFICE OF THE DEAN OF THE COLLEGE OF LIBERAL ARTS The Dean of the College of Liberal Arts has various student responsibilities. He serves in an advisory ca capacity pacity on admission questions. Once a student is enrolled, the Dean counsels him for four years, when whenever ever necessary, on the academic side. He also de decides, cides, with the help of a faculty committee, such academic problems as course changes, credit, and substitutions, also academic eligibility and dismissal. 8 Indirectly, he influences the student's academic life by his leadership in faculty curricular planning. OFFICE OF THE DEAN OF THE COLLEGE OF MUSIC The duties of the Dean of the College of Music, in include clude teaching voice, directing the University A Cap- pella Choir which tours annually and sings regularly at the Thursday Chapel, and directing the Salem Oratorio Society. The Dean's office takes care of all details connected with the administration of the program of the College of Music. All Music Majors are in interviewed terviewed and assisted in planning their programs. Liberal Arts students, interested in taking music courses, are given assistance in planning their work. OFFICE OF THE DEAN OF THE COLLEGE OF LAW The offices of the Dean and the Secretary of the College of Law primarily serve the student body of the College of Law and advise with students inter interested ested in taking up the study of law. Conferences with the Dean concerning special problems may be arranged through his Secretary. OFFICE OF THE REGISTRAR The office of the Registrar is responsible for the registration of students; the recording, preservation, and transcription of grades; the preparation of class and examination schedules and assigments of class classrooms; rooms; compilations of statistics; the Placements Ser Service vice for graduates wishing permanent employment; the editing of the catalogue; veteran forms, records and advisement. OFFICE OF THE DIRECTOR OF ADDMISSIONS This office serves as the first contact a potential students makes with Willamette University. Like a personnel office, it chooses new applicants for the 9 studenty body and assists them with preliminary information relative to a successful college life. The Director of Admissions is also secretary of the Com Committee mittee on Scholarships and Grants. All applications for such financial assistance are filed in his office. OFFICE OF THE COUNSELOR ON RELIGIOUS LIFE The religious groups on the Willamette campus are primarily the outgrowth of student interests, and the religious activities are so organized as to meet the needs of students of the many denominations represented on the campus. All religious activities are under the general supervision of the Counselor on Religious Life, such as the Thursday Worship Chapels, Religious Emphasis Week, Deputation Teams, the Inter-Faith Council, and other related activities. The Counselor also has regularly scheduled hours for private counseling with students, and as such affords assistance and guidance in personal, academic and religious problems. In addition, he represents the University at various services and meetings of social and religious groups throughout the state. OFFICE OF PUBLICITY (AND ALUMNI ASSOCIATION) The Publicity and Alumni offices are combined and are located on the second floor of Eaton Hall. The Publicity office has the responsibility of issuing all information of a public nature to the various news outlets in this area. The Alumni Office maintains the records of the Alumni Association and conducts alumni activities for the University. The Alumnus, which is the official Alumni publication is published on a quarterly basis by the Alumni secretary and staff. 10 OFFICE OF THE ASSOCIATED STUDENTS OF WILLAMETTE UNIVERSITY This organization consists of ail regularly enrolled students and directs, through its regularly elected officers, all students affairs, such as social functions, student chapels, student publications, dramatic pro productions, ductions, debate and public speaking contests, as well as sponsoring the A Cappella Choir, the Band, and the Orchestra. Other major student-sponsored activities include the annual Homecoming, "Whip Whitman" Banquet, May Weekend, and Freshman Glee. All ASWU functions are under the direction of the General Manager, a member of the faculty selected by the Student Council and approved by the Administration. THE LIBRARY The University Library has 43,000 accessioned volumes and subscribes to 376 current periodicals. Included among its special collections are the Bruce Richard Baxter collection of biography and the Northwest Historical Collection. Open stacks make the library's holdings accessible for browsing by students. The additional resources of the Oregon State Library are available through an inter-library loan arrangement. Students wanting to borrow State Library books, however, must make their requests through the University Library circulation desk. In addition to the general reading rooms, with a seating capacity of 250, the library building has a typing room, where typewriters and an adding machine are available for student use, and a seminar room for classes and meetings. Assistance from the librar librarians ians in finding library materials and in making the fullest possible use of the reference collection is always available to students. 11 VETERANS ADMINISTRATION The Veterans Secretary is a member of the Regis Registrar's trar's Office staff who keeps the veterans records for the school, provides or completes each veteran's official record for the Veterans Administration, and acts as adviser and source of information for veterans. 12 Academic YOUR ADVISER On entering school, each Freshman is assigned to a professor who serves as his general adviser for the first two years, at the end of which time he is trans transferred ferred to a major adviser, who is an instructor in the field in which the student wishes to concentrate his field of study. Advisers confer with students at registration periods, assisting them in choosing courses and in planning programs of study so as to meet University graduation and major field requirements. Informal grades at six week intervals are reported to lower division students through their advisers. In addition, advisers are available to serve as consultants on per personal sonal and academic matters. Learn to know your adviser. It will make it easier for him to be of service to you. Tests, inventories and other specialized counselling services are available through the offices of the Dean of Students and the Dean of Women. HOW TO CHANGE A COURSE 1. All changes in courses must be made during the first two weeks of school. The following steps are necessary: a. Obtain a "Drop Card" from the Registrar's Office. b. On this card write the name of the subjects to be dropped or added. c. Get signatures of: (1) Professors involved in change. 13 (2) Dean of Students or Women. (3) Business Manager. d. Return card to Registrar. 2. After two weeks no subject may be added except in unusual cases by filing a petition with the Com Committee mittee on Scholarship and Petition. 3. Any student withdrawing from a course later than two months after the opening of the semester, for any cause other than serious illness, shall receive a semester grade of "F". 4. The student must attend class until officially dropped through submitting to the Registrar a drop card properly completed. 5. In case of the student's failure to withdraw of officially, ficially, his grade, in any discontinued course, auto automatically matically becomes an "F". 6. A student who is failing in a subject at the time of withdrawal will receive a grade of "F" in that course. 7. To withdraw from the University, a student must: a. Hold a conference with his Dean. b. In case of illness, present a letter from his physician. c. Proceed as in changing his course. STUDENT LOAD 1. Fifteen semester hours is the normal program.. 2. The permission of the Dean of Students is re required quired for registration for less than 12 semester hours. 3. Those students, who, though regularly enrolled, are carrying less than 12 semester hours, of work will be considered part-time students except during the final semester of the senior year. During this 14 semester any amount of work taken, provided that it is sufficient to complete all requirements for the degree sought, shall entitle the student to regular status. 4. Special and part-time students shall not represent the University in any student activity. 5. Registration for more than 17 semester hours, exclusive of physical education, requires the per permission mission of the Committee on Scholarship and Peti Petitions. tions. Under no circumstances may a student take more than twenty semester hours. 6. Students devoting considerable time to work for self-support may not be permitted to register for full college work. 7. The maximum credit which can be applied toward a degree in any one department, such as Math- matics, Psychology, or French is 40 semester hours. ATTENDANCE REGULATIONS 1. Records shall be kept by the faculty members of absences in their classes, and daily reports shall be made to the Office of the Personnel Deans. 2. Habitual tardiness may be treated as absence by the individual professor. 3. The number of unexcused absences permitted in any course during any one semester may not exceed the number of registered hours in that course. 4. When any student shall have accumulated a greater number of unexcused absences from any course than that permitted in Section 2 above, he may be placed on probation for the remainder of that semester. In cases wherein the absences jeopar jeopardize dize the student's standing in a course, the professor concerned may request the removal of the student from the course. 5. Any unexcused absence incurred during the two 15 days immediately preceeding or following any regu regularly larly scheduled vacation or holiday, shall be counted as two absences. 6. The administration of attendance regulations shall be the duty of the Personnel Deans. For the college of law, the dean of the college shall assume this responsibility. 7. All excused absences must be cleared within a two-week period after the time of such absence. No excuses for such absences will be accepted after that time. 8. Absences may be excused for the following reasons: a. work; if the student's scholastic record war warrants rants it, and if permission is secured in ad advance. vance. No student, however, shall be given an excuse for reasons of employment if such work continually interferes with class work and seriously impairs its effectiveness. b. illness; if the student is attended by the Uni University versity nurse and if a satisfactory certificate of illness is furnished. Students excused from classes for illness are not expected to parti- pate in social activities that evening. c. Playing on a University athletic team, partici participating pating in a musical, debating, or dramatic func function tion sponsored by a recognized student organi organization, zation, or acting as official delegate to a scheduled meeting of a recognized organiza organization, tion, providing that permission is previously obtained from the Dean of Women or the Dean of Students. d. Urgent matters at home. 9. Students may be excused from their classes on days immediately preceeding or following any re regularly gularly scheduled vacation or holiday only for the reasons listed below, providing permission is secured in advance from the Dean of Students or the Dean of Women. Those receiving such excuses will be de denied nied the privilege of further unexcused absences from any of their classes for the rest of the semester. a. Work: If the student's scholastic record war warrants rants it, and if he has not already made a large number of unexcused absences in his classes. b. Considerable traveling distance from the Uni University versity to the place of home residence. Stu Students dents living 2000 miles or farther from the campus, and those having unusual difficulty in making train or bus connections may be granted excuses to leave before the official beginning of a vacation period. c. Any legitimate reason, for which absence may be excused as outlined in Section 7 above. HOW TO OBTAIN AN EXCUSE FOR CLASS ABSENCE 1. Any student desiring to be excused from class attendance for illness should receive an excuse slip properly signed by the nurse, having first notified the nurse of such illness upon its immediate occur occurence ence prior to the missing of any classes. 2. Any student desiring to be excused for any other reason than illness should receive an excuse silp properly signed by either the Dean of Women or the Dean of Students. 3. After receiving an excuse slip with the signature of either the nurse or the personnel deans, the student should have the instructor of each class he has missed, initial it and then return it at once to the Office of the Dean of Students. 4. Any excuse slip turned in to the Office of the 16 17 Dean of Students after two weeks from the date of an absence will be invalid. UNIVERSITY CHAPELS Chapels are scheduled twice each week at Willa Willamette mette as an integral part of the University program. These are assembly sessions designed to bring to the student body outstanding artists, recital groups, authorities and speakers on various educational and cultural subjects. One of these assemblies each week is designated as Worship Chapel, at which time lead leading ing clergymen of various denominations are guest speakers. Special services are held during the Christ Christmas mas and Easter seasons. Attendance is required of all at the Thursday Chapel service held at the First Methodist Church, and at the Tuesday Chapel held in the University gymnasium. When any student shall have accumu accumulated lated more than a total of six unexcused absences from all such Chapels in any one semester, he may be placed on probation for the remainder of the semester. Excuses for justifiable absences from class or Chapel may be granted by the Dean of Students or Dean of Women. COMMITTEE ON SCHOLARSHIP AND PETITIONS Special requests for deviation from usual academic procedures or regulations should be presented to the committee on Scholarship and Petitions. Forms for this may be obtained in the Registrar's Office or in the Office of the Dean of the College of Liberal Arts. When the form has been correctly filled out and signed both by the student and some member of the faculty, it should be left at the Office of the Dean of the College of Liberal Arts, who in turn 18 will present it to the Committee on Scholarship and Petitions for due consideration. The student will then be notified of the action taken on the matter by the committee. GRADES 1. The standing of a student in a course is de determined termined by the instructor, whose estimation is based on work done during the semester and from examin examinations. ations. The system of marking is as follows: A, Excellent (4 quality hours); B, High (3 quality hours); C, Average (2 quality hours); D, Passing (1 quality hour); E, Condition; Inc., Incomplete; F., Failure. 2. For class status, the following semester and quality hours (exclusive of the 4 required Physical credits) are required: Semester Hours Quality Hours Sophmore Junior Senior 24 48 56 112 88 176 3. A mark of "Incomplete" is given in those cases where illness has prevented a student from com completing pleting required work for a course or from taking a final examination. A certificate of illness must be presented to the Dean of Women or the Dean of Students immediately whenever such illness occurs. An examination to remove an "Incomplete" must be taken during the next thirty days in residence suc succeeding ceeding the semester in which it was incurred; other otherwise wise a grade of "F" will be given in the course. 4. A mark of "Condition" may be given if the stu student dent has failed in the final examination. Removal of the "Condition" is subject to the following rules: a. Unless a "Condition" is removed during the next thirty days of residence succeeding the semester in which it was incurred, it auto automatically matically becomes a "Failure." 19 b. "D" is the highest mark that will be given on the removal of a "Condition." 5. During the first and second six week intervals each semester, Freshmen and Sophomores receive in informal formal grades from their advisers. While these grades are not permanently recorded in the regis registrar's trar's office, they enable the student to know how he may be better able to make improvement. 6. Upper classmen with grades of "D" or below will get reports of these from their major advisers during these six week intervals. EXAMINATIONS 1. Final examinations are given in all subjects to all students at the close of each semester. 2. Special examinations may be given to remove "conditions" or "incompletes". 3. Dishonesty in class or an examination is regarded as an offence against the University. Therefore, it is dealt with by the Disciplinary Committee rather than by the faculty member concerned. Any student charged with dishonesty shall be reported at once to the proper Personnel Dean, who in turn will refer the matter to the Committee on Discipline. SCHOLARSHIP RULES AND PROBATION 1. A full-time student is on probation unless he passes in a least 12 hours. 2. A student is placed on probation if a third of his work has a grade of "D" or lower unless he has at least two hours of "A" or "B". 3. A student on probation shall be ineligible to represent the University in any public appearance or to hold a major office. Participation in inter-colle inter-collegiate giate athletics, college publications, dramatics, foren forensics, sics, a cappella choir, University band, orchestra, and the like, as well as positions of prominence or 20 public appearance of any sort in May Week-End, Let- terman's Ball, Freshman Glee, Home Coming, and similar affairs, shall be deemed as activities repre representing senting the University. When students are in doubt concerning the representative nature of an activity, they should consult with the Dean of Students. 4. A student who comes within the probation regu regulations lations a second consecutive semester shall be dropped from the University. 5. A student who does not maintain a standard of scholarship in line with graduation requirements obviously jeopardizes his standing in the University. In order to warn such a student that his record needs to be improved and to restrict his extra-curricular activities to give him time to make the improvement, the Scholarship Committee will place a student with a record of unsatisfactury scholarship on probation. LIBRARY PROCEDURES 1. The Library is regarded as a place for quiet study and research. Conversation and group study should not be carried on in the reading rooms. 2. An open stack system prevails in the library, thus making all but the rare books immediately available to all students. 3. Books in which reading assignments have been made by professors are kept on the reserve shelves. a. Reserve books are charged out for a two hour period or for a 3-day period depending upon the request of the professor placing books on reserve. b. Two-hour reserve books, checked out an hour before library closing time for overnight use, must be returned by 9:00 a. m. the next coll college ege day. c. Current magazines are treated as 2 hour re- 21 serve books. Older unbound issues may be charged for one week. d. Reference books and bound periodicals do not circulate. 4. Library hours— 7:45 A. M. to 9:45 P. M. Monday - Thursday. 7:45 A. M. to 5:00 P. M. Friday and Saturday. 5. Books or periodicals overdue are subject to the following fines: Two-week books, maga magazines zines pamphlets State Library books Three-day reserve books Failure to check out re reserve serve books for over overnight night use Two-hour reserve books Fines are computed for and Holidays. 2 cents a day 5 cents a day 25 cents a day 25 cents 25 cents for first hour and 5 cents per hour thereafter, every day except Sunday 6. Two typewriters have been provided for student use in the Library. 22 Student Health Service The aim of this service is to provide adequate medical care for all students. This can only be car carried ried out through the cooperation of students, faculty and Health Service. It is important that any illness be reported promptly, so that adequate treatment may be instituted early in the disease. The Health Service will be conducted according to the following regulations: PROVISIONS OF STUDENT HEALTH SERVICE 1. To whom available a. The University Health Service is available only to regularly registered students. It is not open to members of the faculty or to students registered for six hours work or less. 2. Consultation and treatments a. One hour each school day (9:30-10.30 a. m.) is set aside for diagnosis and arranging for treatment at the Infirmery by the University physician. The nurse will be on duty at the Infirmery from 8:00 a. m.-12:00 noon. 3. Medical care a. Medical consultation and treatment which can be taken care of at the Infirmery is available to the student without charge. b. Any medical treatment which cannot be taken care of at the Infirmery, such as treatment by specialists, physiotherapy, surgery, fractures, laboratory, X-ray diagnostic procedures, fitting of glasses, is available to the student by arrange arrangement ment through the Salem Clinic at one-third discount from the usual local medical fees. 23 4. Treatment of Colds a. In the case of colds, presecriptions for cold capsules and cough medicines ordered by the school physician will be filled and paid for by the Student Health Service. 5. Service at the Home If it is necessary for a student to call the school physician to his place of residence, a nominal charge may be made. 6. Partial Hospitalization Off-Campus Partial Hospitalization will be provided during the school year. Each student may receive three days hospitalization without charge, with the provision that he himself pay for the first day of his hospital care each time he goes to the hospital. This service to the student includes the cost of a ward bed. All other hospital services not included in the ward bed charge will be paid by the student. Hospitalization will be fur furnished nished under this plan only if authorized by the University physician. This hospitalization service is not available to the athletes in the case of athletic injuries. (See 9 and 10 below). 7. Infirmery Service on the campus Infirmery service is maintained by the University for all regular students. It is staffed by the matron, University nurse, and physician. Off- campus students will be provided three days meal service and two weeks room service, after which the regular University rate for meals and rooms will be charged. Those living on the campus and paying full board and room to the University do not have this charge. 8. Tuberculosis X-ray During the Freshman and Junior year, each stu student dent is required to have a tuberculosis X-ray. The health service takes care of this. 24 9. Injuries incurred during Intra-mural sports and Physical Education Classes Injuries incurred during intra-mural sports and physical education classes which require special specialized ized clinical service beyond the scope of service offered at the Infirmery, may be cared for through the Salem Clinic by arrangement with the Infirmery, available at one-third discount from the usual local medical fees. 10. Injuries from Inter-Collegiate Athletics Injuries incurred in Inter-collegiate athletics are covered by the Oregon Physician's and Surgeon's Service. DAILY PROCEDURE CONCERNING STUDENT ILLNESSES 1. Formal health reports are sent in daily to the University nurse by the head resident of each campus living unit, listing students within her unit who are ill. 2. Parents and all other persons having Willamette students living in their homes, are requested to notify the nurse's office in the Infirmery the first day of any illness which causes the student to be absent from the University. 3. To be re-admitted to classes following an ab absence sence due to illness, students must present to their professors a clearance slip for illness signed by the Nurse. 4. Students excused from classes for illness are expected to participate in no social activities that evening. 5. All telephone calls regarding the illness of stu students dents should be directed to the University Infirmery, phone number 2-1448, not to the residence of the University Physician. 25 Fraternities and Sororities There are eight national fraternities on the Willa Willamette mette University campus, four for men and four for women. MEN'S NATIONAL SOCIAL FRATERNITIES Beta Theta Pi Phi Delta Theta Sigma Alpha Epsilon Sigma Chi WOMEN'S NATIONAL SOCIAL FRATERNITIES Alpha Chi Omega Chi Omega Delta Gamma Pi Beta Phi At Willamette University the college fraternity is an integral part of the campus social and housing program. Each national fraternity for women oper operates ates a chapter house where students who are mem members bers and who have had one year in the University dormitories, live and have their meals. The men's fraternities are housed in the fraternity sections of Baxter Hall where they have facilities for group living including their own dining rooms. National fraternities exist on any college campus by virtue of invitation of the college and in every sense the national fraternity encourages its local chapter to give full support to the college program. This is well stated and recognized in the Fraternity Criteria developed by the National Interfraternity Conference. Two of the principles of the Fraternity Criteria are as follows: 26 In the Decalog of Fraternity Policy developed by the National Inter-fraternity Conference the first two of ten points express the position of the fraternity on the college campus — “l. The college fraternity has as its goal, in harmony with that of the college, to provide training and discipline of the individual who, in seeking an education, desires to make himself a useful member of society, possessing know knowledge, ledge, trained skill, and capacity for accomplish accomplishment. ment. The college fraternity, as a group organi organization, zation, seeks to teach men how to live and work together, striving by precept and example for the personal development of the individual in the training of mind and body. It carries for forward ward the fundamental purposes of education, adding a fraternal influence for correct living and individual development/ 7 "2. The college fraternity must regard itself as an integral part of the institution in which it is located. It not only must be amenable to the rules and regulations of the college institution, but must share in all the college responsibilities of the undergraduate. The college fraternity must match the discipline of the college administration, and must accept the added responsibility incident to the supervision of group life in the chapter house. Furthermore, the college fraternity with complete loyalty and allegiance to the college which nurtures it, has the duty of supporting in every possible way the institution of which it is a part/ 7 Willamette University accepts the statement of fraternity policy of the National Interfraternity Con Conference ference as the basis for the fraternity's position on the Willamette campus. Rules governing fraternity rushing, are published 27 each year by the Interfraternity Council and the Panhellenic Council. Prospective members as well as members of the organizations, are expected to live up to these rules. ELIGIBILITY FOR INITATION Before a student may be initiated into a social fraternity, he must meet certain University require requirements ments in addition to any requirements the individual fraternity may have. The University requirements are as follows: 1. The student may not be initiated while on probation. 2. He must have been in residence at least one semester and have carried a full load during that semester. 3. He must be in residence at the time of initia initiation tion carrying a normal load during the semester in which he is initiated. 4. The fraternity must submit the list of students to be initiated to the Dean of Students or the Dean of Women one week before initiation and receive the written approval for the initiation. PERMISSION TO INITIATE If a fraternity initiates a pledge into membership without obtaining the permission of the University as outlined the fraternity will have its privileges to pledge or initiate temporarily suspended. Permission to initiate cannot be given during the first two weeks of the second semester. 28 1. "That the objectives and activities of the fra fraternity ternity should be in entire accord with the aims and purposes of the institution in which it has chapters." 2. "That the primary loyalty and responsibility of a student in his relations with his institution are to the institution and that the association of any group of students as a chapter of a fraternity involves a definite responsibility of a group for the conduct of the individual. 29 Social PROCEDURE FOR CHARTERING NEW ORGANIZATIONS ON CAMPUS: 1. All petitions for charter shall be forwarded to the Student Affairs Committee and then to the Stu Student dent Council, and shall require approval of both groups before issuance of a charter. 2. All groups chartered shall be abie to show evi evidence dence that they are conforming to specifications of proposed constitutions. 3. All groups chartered shall bank all funds through the General Manager of the ASWU. 4. The Student Council shall review all charters and constitutions at least once each school year. SOCIAL FUNCTIONS 1. All social functions of any organization shall be listed on the Social Calender. 2. All social activities must be scheduled with the Social Chairman of the Student Body and the Dean of Women well in advance of the anticipated event. 3. Off-campus places for holding any organization function must be approved by the Social Committee before public announcement of the function is made. 4. Student Body tickets shall be shown for admis admission sion to dances. Guests will be admitted by guest tickets available from the Student Body Manager. The Chairman of a dance shall make proper arrange arrangements ments for taking tickets at the door. 5. Transportation for student groups to all social functions shall meet the requirements of the Public Service Commission. 30 6. The chairman in charge of the social function may request a chaperon or the chaperons to deal with any objectionable individual or unpleasant situation which might arise. SPONSORS FOR SOCIAL EVENTS 1. Members of the faculty shall be chosen as spon sponsors sors for every social function. 2. At each social function of fity or more in atten attendance, dance, there must be at least two faculty members and wives as sponsors. 3. Sponsors must be approved by the Dean of Women. Choice of sponsors must be reported on regular forms provided in the Office of the Dean of Women, at least three days before the function is held. Sponsor cards may be procured from the Of Office fice of the Dean of Women. 4. Sponsors are requested to make a report on the regular blanks of the arrangements for, and conduct of, every function. 5. Those sponsoring social activities are expected to see that satisfactory conduct is maintained through throughout out the function until all women have left. STUDENT AFFAIRS COMMITTEE 1. The activities of student organizations shall be under the supervision of the Student Affairs Com Committee. mittee. 2. All matters of campus social policy shall be brought before the Student Affairs Committee. GENERAL RULES GOVERNING SOCIAL AFFAIRS 1. Meetings of all campus organizations and of any committees of such organizations shall be scheduled on Friday night or Saturday, or on week days at 31 such hours as to be adjourned not later than 7:30 p. m., except on Wednesday night when the hour is extended to 8:30. 2. There shall be only one fireside a month per Living Organization on any Wednesday night, at the discretion of the house. The house must regret other invitations if it has already given or planned one, limiting each house to one function per month. 3. There shall be no social activities on Monday, Tuesday, Wednesday, or Thursday of each week except the regular weekly meetings of campus living units and special programs or recitals of the college of Music. This rule does not apply to the regular Firesides mentioned in Section 2 above, nor to the Whip Whitman Banquet, the Christmas Party, and Christmas Caroling. 4. No excuses shall be granted by the Personnel Deans from classes for participating in or prepara preparation tion for extra-curricular activities with the exception of athletics, authorized musical organizations, foren forensics, sics, and any special event duly recommended by the faculty adviser or instructor of that particular group. 5. Faculty members will not schedule tests during the week before Home-coming, Freshman Glee, or May Weekend. 6. No group shall have more than one weekend retreat a semester. 7. There shall be no more than one dance each year for Panhellenic, Inter-Fraternity, and Inter-Dorm. 8. There shall be no more than one joint activity for all fraternity or sorority pledges a year. 9. There shall be no more than two major functions (this includes dances and large parties which in include clude much preparation) for each living organization. 32 10. All other organizations are restricted to one major dance a semester. 11. The month of January will be designated as "dead month" during which time there shall be no social activities, except for class parties to be held on one designated week-end of the month. 12. During the Spring semester, the last week im immediately mediately preceding the week of Final Examinations will be designated as "dead week" during which there shall be no social activities. 13. All social activities must be scheduled with the Social Chairman of the Student Body well in ad advance. vance. WHO MAY HOLD OFFICE ON THE CAMPUS 1. A student on probation is ineligible to hold a major office, or must vacate any already held. 2. No student in residence for five semesters may hold a major office unless he has attained upper division standing. 3. A student must be declared eligible by the Dean of Students before he can qualify for a major office. 4. In order to hold a major office or to represent the University in any public appearance, a person must be a student in good standing regularly regis registered tered in at least twelve hours of academic work not including physical education. In addition to meet meeting ing University requirements, eligibility for athletics is determined by Conference Regulations. ELIGIBILITY LISTS It is the duty of each campus organization to have the eligibility of its officers and candidates for office and of those within the group planning on representing the University in any way passed upon by the Office of Dean of Students. Such eligibility lists must be submitted within the first two week period of each semester. 33 USE OF BUILDINGS FOR SOCIAL AFFAIRS GYMNASIUM 1. There will be no dances in the gymnasium be between tween Thanksgiving and the close of the Basketball season. 2. The use of the gymnasium must be scheduled through the Office of the Director of Physical Edu Education. cation. 3. At the time of the scheduling, any preliminary use of the building for decorating or other preparations must also be scheduled. 4. Treatment of the floor shall be according to the designation of the Director of Physical Education. 5. The sponsoring group shall be charged with the cost of repairing any actual damages incurred. 6. Arrangements must be made with the Director of Physical Education regarding the serving of refresh refreshments. ments. 7. The sponsoring group will be responsible for the cost of a superviser and any extra help needed to get the gymnasium in shape for classes. If the clean-up committee fails to complete its job, $1.00 an hour for cleaning will be charged to the sponsor sponsoring ing group. WALLER HALL Three rooms are available for use in Waller Hall for formal meetings: 1. Chapel—(first floor)—seating capacity—600. 2. Little Chapel—Fourth floor—seating capacity—30. Reserved for worship and religious meetings. 3. The Little Theater—Second floor—seating capacity— 115. This hall may be scheduled through the Speech and Drama Department. 34 The use of these halls should be scheduled through the Dean of Women's office. Music Hall On the first floor of the Music Hall is the Recital Hall. The seating capacity is 100. Use of this hall should be scheduled through the Office of the Dean of the College of Music. Chresto Cottage Chresto Cottage is open each day, Monday through Friday, from 8:00 a. m. to 6:00 p. m. Groups want wanting ing this building for committee meetings or parties should schedule their affairs through the Office of the Dean of Women, where arrangements may also be made for use of the building evenings. 35 Student Conduct Willamette University seeks to develop in its students a feeling of responsibility for high stand standards ards of conduct on the basis of Christian ideals. It is anticipated that each student will regard himself as a personal representative of the University so that Willamette students will become known for their proper respect for law and order, the rights of others, and the development of high standards of Christian character. The University has a ruling against the use of in intoxicating toxicating liquors on the part of any students. In addition, students are reminded that in the State of Oregon a person under twenty-one years of age may not purchase, possess, or be served alcoholic beverages. The use of tobacco on the campus is not permitted. Provision, however, is made for per permitting mitting men to smoke in their rooms in Baxter Hall and the fraternity units and in the game rooms of each of these living organizations. The act of registration is considered a pledge on the part of the student to abide by the rules and regulations of the Faculty and the governing board of the University. Failure to do so is sufficient reason for dismissal from the University. DISCIPLINE Violations of University rules, regulations, and standards will subject the individual or group to disciplining action. All matters of discipline are handled by the Personnel Deans or the University Committee on Discipline. The Committee on Disci Discipline pline will act in cases involving: 3' 1. Dishonesty. 2. Immoral or improper conduct. 3. Violation of University Regulations. 4. Conduct prejudicial to the best interests of the University. Disciplinary probation carries the same limitations of student activity as scholastic probation, plus such additional penalties as the Discipline Committee may see fit to impose. 37 Housing Regulations GENERAL REGULATIONS All unmarried out-of-students are required to live and take their meals in University Dormitories, or Fraternity and Sorority Chapter Houses unless per permission mission in writing is given by the Personnel Deans to reside in other approved housing. APPROVED QUARTERS Approval is given to the living quarters of the following students of the University. 1. Those residing with parents or relatives. 2. Those residing in dormitories, fraternity and sor sorority ority Chapter Houses, or quarters furnished by and directly under the supervision of the University. 3. When University housing facilities are not ade adequate quate to take care of all students seeking housing, special permission will be given for students to live in approved off-campus homes. 4. Those who plan to reside in "approved" rooming houses must secure permission prior to making ar arrangements rangements for living off-campus. A list of "ap "approved" proved" houses may be secured from the Personnel Deans. Rooming houses may be "approved" by the Office of Personnel Deans upon receipt of a signed agreement that the householder will comply with the regulations of Willamette University concerning the accommodations to be furnished, the conduct and character of the residents of the house, and reports to be made thereof. The exact terms of such agreement shall be fixed by the Office of the Dean of Students. 38 5. Under no circumstances will unmarried indepen independant dant students be permitted to live in apartments or other unsupervised residences. It shall be the duty of the student seeking such approval to obtain it before entering into any agreement with a pros prospective pective landlord or other person concerned with the business details of the comtemplated arrangement, and the burden of making full and complete advance disclosures concerning the contemplated quarters to the Personnel Deans shall be upon the students. 6. Unsatisfactory conditions in off-campus houses will result in the loss of their approval for student resi residence, dence, and students will be required to vacate such facilities. 7. All approval for off-campus housing is made sub subject ject to the condition that no room is available in a University dormitory and students taking off-campus housing must move into University housing when room is available. MARRIED STUDENTS A married student when living with his or her spouse is permitted to reside in an apartment or house. Students should inform the Deans when moving, in order that home addresses may be up to date and correct. A list of apartments and rooms for married couples may be secured in the Dean of Students Office. RESIDENCE IN SORORITY HOUSES AND UNIVERSITY WOMENS DORMITORIES 1. All women, freshmen and transfers, must live in a University domitory for a full year before residing in a Sorority House. 2. Any woman student reserving a room in a Uni University versity dormitory at the beginning of the fall semes semester ter is expected to retain that room till the end of 39 the academic year provided the student remains in the University. RESIDENCE IN THE BAXTER HALL QUADRANGLE FOR MEN 1. All men are considered for residence in Baxter Hall in the order in which their room application and $10.00 room deposits are received. 2. Whenever vacancies occur in the Fraternity wings during the academic year the following procedure will be observed: a. Pledges and fraternity members living in the Baxter Hall dormitory will be moved first. b. Pledges and fraternity members not living in Baxter Hall, who have already made room deposits and are therefore in the waiting list for Baxter Hall will receive second consider ation. c. If the vacancies in -each fraternity wing can cannot not be filled from those coming under the two above categories, consideration will be given to other members and pledges. 3. Vacancies occuring in the Baxter Hall dormitory during the academic year will be filled with inde independent pendent men whenever possible. REGULATIONS FOR LIVING ORGANIZATIONS 1. Housemother. a. A competent housemother shall be required for every living organization. (1) "Living Organization" shall be understood to mean men's and women's fraternities or other living groups. (2) Adequate living quarters in the house shall be furnished for the use of the housemother. 40 b. It is expected that the officers and chapter members cooperate fully with the housemother in matters of social practice, conduct in the house, and house cleanliness. (1) The housemother shall give particular at attention tention to the guiding of the members of the organization in the correct etiquette for all social situations. (2) It is the housemother's duty, in case of failure on the part of any member or mem members bers to cooperate with the standards of con conduct, duct, to report without delay to either the Dean of Students or Dean of Women. c. The housemother shall, in case of Fraternities or Sororities, be selected by the active mem members bers of the organization, the house owning corporation, and the alumni adviser of the chapter, in consultation with and the approval of the proper personnel officer of the Univer University. sity. d. The Dean of Students and Dean of Women shall be responsible for organizing the house housemothers mothers in each type of house and hold fre frequent quent meetings with them for the purpose of discussing and advising in matters of house problems and methods of maintaining the best relationship between the organization and the University. e. No living organization shall be permitted to exist until these regulations have been com complied plied with. 2. Standards of Conduct a. All living organizations shall abide by the regulations concerning conduct set by the University. 41 HOUSE RULES AND REGULATIONS FOR WOMEN IN DORMITORIES AND SORORITY HOUSES 1. Daily Sign-out a. Girls must be in their places of residence by the hours listed below: Monday through Thursday _ 10:00 p.m. Friday 12.00 p.m. Saturday 12.30 p.m. Sunday — 10:30 p.m. b. Late permissions to stay out after these hours may be granted by the Residence Hostess or Housemother except for Sunday nights. c. Should College Functions last after 9:50 on week nights, girls must be in twenty minutes after the event is over. d. No member may spent Sunday, Monday, Tues Tuesday, day, Wednesday or Thursday nights out of the hall. Members wishing to spend the night out of the hall on Friday and Saturday nights may have occasional permission from the Hostess upon request of the Mother of the home to which the girl is invited. All girls leaving town must secure permission blanks from the office of the Head of their living unit. e. All girls leaving the hall expecting to be out after 7:30 p. m. must sign out on the daily slip personally. f. All girls having Late Permission must put YES and probable time of returning in the column disignated as L. P. on the Daily sign-out book. g. Girls having permission from the Director of the Living Unit to stay out in town over overnight night must sign out in the Leaving Town Book. 42 h. Girls having permission to leave town must sign out in the Leaving Town Book. i. All girls must sign in when they return in the same book on the line which they signed out. 2. Late Permissions Plan for Dormitories, Sorori Sororities, ties, and Women off-campus. Seniors.— 3 hours] Juniors 2 hours!- .. . Sophomores JV2 hours} er on Freshmen 1 hour] Late permission may be granted up to 11:30 p. m. Seniors may take: 6 10:30's or 3 ll:00's or 2 11:30's Juniors may take: . 4 10:30'sl or 2 ....IbOO's or 1 11:30 and 10:30 Sophomores may take: 3 10:30'sl or 1 11:30 or 1 11:30 and 10:30 Freshmen may take: 2 logo's! or 1 11:00j •3 hrs. per month 2 hrs. per month IV2 hrs. per mo. 1 hr. per month 43 3. Rooms a. All rooms shall be in order and beds made in the sleeping rooms by 1:00 p. m. b. The occupants are held personally responsible for damage to room and furniture. c. Electrical appliances other than lamps, radios, and clocks may be used only by permission of the Director or House Mother. 4. Lights a. Lights shall not be left burning unneces unnecessarily sarily nor when the occupant is out of the room. b. All lights shall be turned out at 10:30 p. m. with the exception of Friday and Saturday nights, when the time is 12:30 p. m. and 1:00. a. m. respectively. Except in the case of emer emergency gency or by special permission, lights are not expected to be on between these hours and 5:30 a. m. c. Students needing to sit up later for study may secure permission from the Proctors. Fresh Freshmen men and Sophomores not more than once each week, and Juniors and Seniors twice each week. One Special late permission if neces necessary sary in addition to the above may be granted. 5. Quiet Hours a. Students are expected to maintain the follow following ing quiet hours: Monday through Friday 1:20 p.m.- 4:05 p.m. 7:30 p.m. on, with the exception of Friday. Saturday No quiet hours en forced. Sunday 3:00 p.m. - 5:00 p.m. b. Radios must be kept low at all times. They may not be played before 7:30 a. m. or after 44 10:00 p. m. on all days except Friday and Saturday. 6. Reception Hours a. Visitors may be entertained during the fol following lowing hours: Monday through Friday 4:05 p.m. - 7:30 p.m. 9:30 p.m. - 10:00 p.m. Friday 4:05 p.m. - 12:00 p.m. Saturday 9:00 a.m. - 12:30 p.m. Sunday 10:00 a.m. -10:30 a.m. In case of emergency and with full knowledge and approval of the Head Resident, a student may see a guest at an hour other than those appointed for regular reception. b. Absolutely no smoking is allowed in the Residence Halls. c. Girls living in the Residence Halls may not keep cars at college. 7. Out of Town Slips a. Permission to leave town for day or weekend. (1) Out of town slips must be secured from the Head Resident whenever leaving town. (2) When traveling by public vehicle no special permission is necessary from a girl's parent. (3) When traveling by private car permission must be secured from parent in writing. (Par (Parents ents Permission Blank) (4) Any girls wishing to attend out-of-town functions other than that sponsored by Wil Willamette lamette University and traveling by private car must have the following information on file with the Director of her Residence: (a) Permission from parents. (Parents Per Permission mission Blank) 45 (b) The name of the driver of the car. (c) The time and place of the event. b. Permission to stay overnight any place other than home. (1) An invitation must be obtained from the hostess of the home, residence hall, or sorority to which a girl is planning to go and stay overnight. (2) No separate note from a girl's parent is necessary each time the girl leaves town as long as the parent has approved the respon responsibility sibility slip, except in such cases as is deemed necessary by the Head Resident or the Dean of Women. c. Miscellaneous (1) No blanket excuses are accepted except in special cases where the parents call regular regularly ly for the girl or in cases of maturity. (2) Eating places, (except those which are licensed for the serving of liquors), within a three mile radius of Salem are considered in town and no slip is required. d. Any invitation may be secured either by letter or by phone. In either case, the housemother must either have the written note or talk personally to the parent or the girl or the hostess of another place to which the girl is planning to go. 8. Guests a. Since no room is available for housing guests overnight on study nights due to crowded conditions, other arrangements should be made to house a guest. (1) In case of a close relative, special per permission mission may be obtained from the Head Resident or Dean of Women. 46 RULES AND REGULATIONS FOR WOMEN LIVING OFF-CAMPUS IN PRIVATE HOMES AND BOARDING HOUSES All girls who are granted permission to live off campus in private homes as paying guests during the year must agree to abide by the University rules and the above regulations applying to those living in campus living units such as the observance of rules governing sleeping hours, study hours, visit visiting ing hours, social conduct, and out-of-town permis permissions, sions, etc. A copy of rules specifically for those women living off-campus may be secured at the office of the Dean of Students. HOUSE RULES AND REGULATIONS FOR MEN 1. Baxter Hall Quadrangle a. The use of liquor is prohibited. Liquor is not to be brought into the men's residence halls. b. Coats and ties will be worn during the Sunday noon dinner and during all evening meals except at one regular time each week which may be designated by each group. c. The following quiet and study hours are to be observed: Mornings 8:00 a.m. - 11:00 a.m. Afternoons 1:00 p.m. - 4:00 p.m. Evenings— Sunday, Monday, Tues Tuesday, day, Thursday 7:30 p.m. - 10:00 p.m. Wednesday 8:30 p.m. - 10:00 p.m. Friday and Saturday No quiet hour en forced. Absolute quiet begins every night at 10:30 p. m. for the rest of the evening. 47 d. There are two entrances to Batxer Hall in the front of the building and front and side doors to each Fraternity living unit which are to be used as the only exits and entrances. Stu Students dents are not to climb out of windows, on to the roof, or use the fire escapes. e. The long standing policy of Willamette Uni University versity is that there be no smoking on the campus. A man is permitted, however, to smoke in his own room, provided it is not objectionable to his roommate, and in the game rooms or recreation rooms of the re- pective units. In each fraternity this is the the room between the main lounge and the dining rooms, and in Baxter Hall this is the area in the lower level directly below the main lounge. f Women shall be entertained only when the Head Resident or substitute acceptable to the Office of the Dean of Students is present. Women will be allowed only on first floor public rooms and in downstairs recreation rooms. The hours during which young women may be entertained in the men's residence hall quadrangle, including Baxter Hall and fraternities, are set as follows: Wednesday 5:30 to 8:30 p.m. Friday 4:00 to 5:30 p.m. and 7:00 to 11:30 p.m. Saturday 7:00 to 12:00 p.m. Sunday 1:00 to 4:00 p.m. The above hours are in effect except when a home varsity inter-collegiate contest is sche scheduled, duled, and then the houses are only to be open after the games until the hours indicated. 48 2. Regulations for Men living off-campus a. All men living off-campus in private homes or other establishments as paying guests dur during ing the year must agree to abide by the University rules, and under no circumstances are men to use alcoholic beverages or en entertain tertain women in their rooms. SUNDAY DANCING IN UNIVERSITY LIVING UNITS Dancing is not permitted in any of the University dormitories, sorority, or fraternity houses on Sunday. CLOSURE OF HALLS DURING VACATIONS All residence halls and dining halls will be closed during the Christmas Holidays. The dining halls will be closed during the Thanksgiving and Spring Holi Holidays. days. PAYMENT OF BOARD AND ROOM 1. East student desiring a room in a University domi- tory must send a $10.00 room deposit when his application for admission has been accepted. De Deposits posits for rooms in halls of residence are refundable until August 15th for students who cancel room reservations. No refunds for room deposits will be made after that date. 2. All students in University housing contract for their rooms for the full semester, and for the en entire tire year if they remain in college. Room and board is payable in advance and no rebate is allowed for meals which are missed. In case a student with withdraws, draws, he is responsible for full room rent for the semester and for board for the portion of the semester which he was in residence. 3. if necessary, students may make an initial pay payment ment of one-third of the cost of board and room at registration time. The second third is payable 49 before the sixth week of classes, and the balance before the tenth week. 4. Because of the uncertainty in prices and the rapid change in living costs, the University reserves the right to change the prices for board and room. 50 Miscellaneous AUTOMOBILES Students are not to park their cars on the campus at any time, either night or day. Any student re reported ported for two offenses will be placed on probation and should a third violation occur, such persons will be requested to return their cars to their home address before being allowed to continue classes. EMPLOYMENT The University maintains part-time employment bureaus in the Offices of the Dean of Students and Dean of Women. Every effort is made to locate opportunities for as many as possible to earn at least part of their expenses. Those needing such employment should register for work at these offices. A placement service for those graduating from the University is maintained in the Registrar's Office, where interviews between students and prospective employers are arranged. USE OF BULLETIN BOARDS In order that the Eaton Bulletin Boards shall be neat in appearance, the Student Council has sug suggested gested that the following rules be observed: 1. All notices are to be brief, preferably posted on 3x5 inch cards. 2. They are to be dated so as to indicate the date when they may be removed. 3. No advertisements are to be placed on the bulletin boards. Notices that conflict with these rules are subject to removal. 4. So that University property may not be defaced, 51 signs and posters may not be placed on doors, walls, windows, wood work, etc., of campus buildings. They may, however, be placed on regularly pro provided vided bulletin boards, trees and wherever no such damage is incurred. FRESHMAN GLEE "BET DAY" 1. No bet shall take advantage of the existing rules or traditional policies of the University. 2. Animals are not to be allowed on the campus as a part of "Bet Day". 3. The use of water bags is prohibited. 4. Pie-throwing, or any other similar use of food, is not to take place inside the Chapel or other campus buildings. 5. No bets may be paid off-campus which attract public attention. WHERE TO EAT OFF CAMPUS Students are not to visit places where hard liquor is served or other places beyond the bounds of good intelligence.